For students that are receiving the SPED0406 error, the CALPADS validation is checking the Initial Entry Start Date in that transaction compared for to a transaction that has already posted to CALPADS. If the dates are different, the SPED0406 error will occur. The Initial Entry Start date should never be changed.
First thing to do is determine where the correction needs to be made. Does the transaction on CALPADS have the correct Initial Entry Start Date?
- If the Initial Entry Start Date is correct in CALPADS, then find that transaction in SEIS, fix the Initial Entry Start Date and resubmit the SPED file along with any additional SPED files for the student as all records must match.
- If the Initial Entry Start Date is incorrect in CALPADS, then the transaction would need to be deleted from CALPADS.
Here are the steps to delete the SPED transaction:
- Log into CALPADS
- Enter the students SSID number into the Student field, under the Quick Search section of the left-hand navigation pane
- Expand the Special Education container
- Click the Open button on the SPED record that needs to be deleted
- Click the Delete button (this step may take a few seconds up to a minute depending on server load at the time of the request)
Once the transaction is deleted in CALPADS, the transaction(s) will need to be corrected in SEIS:
- Go to the CALPADS Transactions page
- Locate the students transaction by filtering for All Transactions and entering the SEIS ID or SSID in the filter
- Edit the transaction and correct the Initial Entry Start Date
- Save the transaction
- Repeat this step for any reportable transaction for the student
Once the transaction is corrected, the transaction will need to be resubmitted to CALPADS
- This transaction can be submitted individually by checking the box next to the transaction(s) and clicking the Generate Report button.