Student Grade levels can be bulk updated using the Bulk Change option.
The most important thing to remember is the order in which the Grade levels are processed. Always begin with the highest Grade level and work down.
All graduated 12th graders should be Exited prior to June 30th. On or after July 1st, any 12th graders that will continue SpEd should be updated to 12+/Transition or Ungraded. Then, update 11th to 12th, 10th to 11th, etc.
Prior to June 30th:
12 (that graduated) = Exited
On or after July 1st:
12 (that will continue SpEd) = 12+/Transition or Ungraded
11 = Update to 12
10 = Update to 11
9 = Update to 10
8 = Update to 9
7 = Update to 8
6 = Update to 7
5 = Update to 6
4 = Update to 5
3 = Update to 4
2 = Update to 3
1 = Update to 2
Kindergarten = Update to 01
Preschool = Update to Kindergarten
To bulk update Grade levels:
1. Under the Searches section of the upper navigation bar, click on NewSearch
2. In the Criteria section, click Add, then select the Search Filter Grade Level = [select the Grade level]
3. Make sure the filter Student Exited = No
4. Click the Search button
5. Once you have your results, select Make Bulk Changes from the drop down.
6. Select the students that should be included in the Bulk Update
7. Click the Go button
8. Check the box next to the Grade Level field and select the Grade level that the students will be updated to.
9. Check the box that says "I acknowledge that I will be updating XX students"
10. Click the Update button
The bulk update has been completed. You will complete the same process for the remaining Grade levels, starting with the next highest Grade level.
The most important thing to remember is the order in which the Grade levels are processed. Always begin with the highest Grade level and work down.
All graduated 12th graders should be Exited prior to June 30th. On or after July 1st, any 12th graders that will continue SpEd should be updated to 12+/Transition or Ungraded. Then, update 11th to 12th, 10th to 11th, etc.
Prior to June 30th:
12 (that graduated) = Exited
On or after July 1st:
12 (that will continue SpEd) = 12+/Transition or Ungraded
11 = Update to 12
10 = Update to 11
9 = Update to 10
8 = Update to 9
7 = Update to 8
6 = Update to 7
5 = Update to 6
4 = Update to 5
3 = Update to 4
2 = Update to 3
1 = Update to 2
Kindergarten = Update to 01
Preschool = Update to Kindergarten
To bulk update Grade levels:
1. Under the Searches section of the upper navigation bar, click on NewSearch
2. In the Criteria section, click Add, then select the Search Filter Grade Level = [select the Grade level]
3. Make sure the filter Student Exited = No
4. Click the Search button
5. Once you have your results, select Make Bulk Changes from the drop down.
6. Select the students that should be included in the Bulk Update
7. Click the Go button
8. Check the box next to the Grade Level field and select the Grade level that the students will be updated to.
9. Check the box that says "I acknowledge that I will be updating XX students"
10. Click the Update button
The bulk update has been completed. You will complete the same process for the remaining Grade levels, starting with the next highest Grade level.